Stitchi’s Team Stores aren’t just for placing orders, they’re built to support real operational workflows across departments, budgets, and user roles. Whether you're outfitting a sales team, running an onboarding kit program, or managing regional swag budgets, our admin tools give you the control you need without the manual overhead.
Role-Based Permissions
Assign access and capabilities based on team roles. Stitchi’s permission structure helps you stay organized, delegate tasks, and protect sensitive data.
Role | Permissions |
Shopper | Browse products, place orders (within limits), access order history |
Manager | Place orders for a team, approve purchase requests, allocate budgets |
Finance/Admin | View reporting, manage budgets, configure PO settings |
Super Admin | Full access to store settings, users, reporting, and permissions |
Common use cases:
Give department heads control over their team’s spend
Allow HR to send onboarding kits
Let marketing approve promotional product requests
Budgeting Tools
Whether you’re offering monthly swag stipends or managing event-based spend, Stitchi’s budgeting tools help you stay in control without requiring spreadsheets or manual approvals.
User or Group-Based Budgets
Set spend limits per user, department, or team. You define the budget—Stitchi enforces it automatically at checkout.
Annual or Rolling Allowances
Budgets can reset monthly, quarterly, or annually. Perfect for recurring stipends or yearly employee merch credits.
Purchase Order Checkout
For departments that operate on internal POs, Stitchi enables invoice-based billing. Approvers can be assigned to review and release orders before fulfillment.
Budget Rollover & Expiration
Allow unused balances to roll over—or expire on a specific date to encourage timely use.
Visibility Settings
Choose whether users can see their budget balance, receive reminders, or track their own usage history.
Approval Workflows
Some orders need a second set of eyes—and Stitchi makes that simple.
Route orders over a certain dollar threshold to a manager
Require approval for specific product categories (e.g. tech, custom items)
Allow team leads to approve or decline with one click
All approvers receive real-time email notifications and dashboard alerts.
Product & Payment Visibility Controls
Not all users should see every SKU—or every checkout option. With Stitchi, you can control who sees what.
Product-Level Visibility
Limit certain items to specific departments, roles, or regions
Show onboarding kits only to new hires
Hide seasonal or unreleased products until they’re ready to launch
Payment Option Controls
Enable POs for managers only
Restrict credit card checkout for certain teams
Assign custom promo codes to select user groups
Admin Dashboard & Reporting
Your team store isn’t a black box. Admins have access to real-time reporting dashboards that include:
Order history and fulfillment status
Budget usage by team, department, or user
Inventory tracking for stocked items
Downloadable reports (CSV, Excel, PDF)
Perfect for syncing with your finance or procurement systems.
Getting Started
Our team will configure your permissions, budgets, and approval flows during onboarding—based on your goals. You can request changes anytime via your account manager or Stitchi support.
Common Admin Use Cases
Equip new hires with $100 merch credits
Give sales leaders power to order for their teams
Let marketing restrict campaign products until launch
Set a $500/month budget for each department
Route IT-related swag orders to a designated approver